Here is a list of ten important expressions for E-mail and letters:
- Following our meeting / our telephone conversation / your message dated February 1, . . .
- With reference to our meeting / our telephone conversation / your message dated June 8, . . .
- I am writing to confirm / ask about / inform you / complain about . . .
- I am sorry about (informal) | I apologize for (formal) the delay / the problems / the inconvenience / sending you the wrong documents / forgetting our meeting (verb + ing)
- I would like to (re)schedule our lunch, our meeting / postpone our meeting (until) / plan dinner, our meeting / make an appointment with you on Wednesday, February 1 at 3 PM / cancel our lunch, our meeting
- I would appreciate it if you could send me the information as soon as possible. I would be grateful if you could contact Mr. Smith and ask him about the meeting. Could you please forward me the meeting agenda?
- Please find attached the information you requested / the meeting schedule / my document. (For E-mail only) | Please find enclosed a check for 200 euros. (For letters only)
- Please find below the meeting agenda / my address:
- Thank you (very much) for your time / your help / your cooperation / your understanding / your phone call / your message / sending me the information / taking time to meet me (verb + ing)
Please note that in English we thank someone AFTER an action, not before. If you want to ask someone to do something, you can say: PLEASE do something or COULD YOU PLEASE do something.
- Please let me know about the meeting / when you receive my message / if we can meet on Tuesday / what you think. | I look forward to hearing from you / seeing you / meeting you / having lunch with you / receiving your documents (verb + ing)
PRACTICE AND THINK IN ENGLISH
- What are the expressions you typically use in your E-mail and letters?
- How many more expressions can you add to the list above?
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